(Last Updated On: December 1, 2022)

Format For Message Writing : What is the format of message writing? Message writing is one of the common formal types of writing that we learn in our school curriculum. A message can simply be described as some information that we need to convey to a person when we cannot communicate or contact them directly. The format of the message mainly includes elements such as date, time, recipient name, message and then sender’s name. This blog brings you all the details regarding message writing format, practice questions and much more!

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What is Format For Message Writing?

What is a message?

To a brief piece of information , A message refers that you write to a person when you cannot contact them directly. A message can be both written or oral.


When you were not at home, your friend called and informed your sister about the cancellation of a plan for the next day. So, your sister will leave you a message before going out to inform you about your friend’s call.

Messages can be passed through various means, be it phone, text or email. But for school students, form of message a common writing is included under the English curriculum. For this type of writing, they get to learn how to receive and interpret information through a given conversation. Then, they are taught how to write basic input in a nicely formatted format.

What is the format of message writing?

Since message writing is an essential part of the writing section in the English exam, students are advised to follow a similar format. Otherwise, you may lose points for incorrect formatting. Let’s take a quick look at the common format of message writing in schools:

Message writing format

What is the format of message writing

Here are the key elements you should include in message writing:

  • Topic
    You should begin by capitalizing the title as ‘MESSAGE’. It should be written at the top in the center.
  • Date
    On the left side of the page, you have to write the date in the expanded form.
  • Time
    Though it is mandatory to mention the time in the message, there is no specification for its location as it can be mentioned either on the left side below the date or on the right next to it.
  • Body
    This is the main road, in which you have to mention all the necessary information. Don’t use long sentences, keep it short, precise and within 150 words.
  • Sender
    After typing the required information, the name of the sender comes at the end on the left.
Message Writing Format
Message Writing Format

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Word Limit in Format For Message Writing

Students are required to adhere to the given word limit to score full marks for the message writing questions. The standard word limit prescribed by CBSE for such questions is 50 words. Make sure you are covering all the required points within the word limit.

Conversation writing

Questions on writing a message from a conversation are quite common in the exam when you will be offered a conversation between two people. For this, the general format of message writing is followed in which you can provide a summary of your conversation and convey the message sent to the recipient.

you are rita Your mother recently went for a health check-up. You got a call from the paramedic about the result of his report. Since you have to go out, you leave a message for him. The format of a message in this regard should not exceed 50 words.

Dr. Kaushik: Is this A/24, Geeta Colony?
Yes You. May I know who is calling?
Dr. Kaushik: I am calling from Dr. Priya Kaushik Central Diagnostic Centre. I would like to speak to Mrs. Sneha.
You: He’s not at home yet.
Dr. Kaushik: Can you please tell him that I have gone through all his test reports. They don’t show any serious problems and if there is no improvement, we can do some more testing. I advise her to continue the same set of medicines for a week and I have scheduled her appointment with the cardiologist at Christ Hospital for four o’clock. He has to reach there on time with all his reports.
You: Thank you, doctor. That’s what I’ll tell him.

Here’s how to write this message from a conversation:

Message Writing From a Conversation

Example for Message Writing

Here are some specific examples of message writing that students can learn how to appropriately prepare content for different situations.

Looking for Message Writing for English? Don’t forget to take a look at letter writing!

You are Simran, your brother is not at home. You got a call from his friend regarding cancellation of dance class. The format of the message in this regard should not exceed 50 words.

Raj: Hello! Is it 25-A/12, Kamla Nagar?
Simran: Yes. May I know who is calling?
Raj: I am Raj, Samar’s friend. can i talk to him?
Simran: He has gone to the market with his mother and has forgotten his mobile here. can i send message?
Raj: Sure. I called to tell her that today’s class is suspended because our teacher had to leave for a family emergency. Cancel class will be held on Sunday. Please inform him about it.
Simran: Oh! Sure. I’ll thank you
Raj: You’re welcome. Bye.


21 January 2021

Dear samaritan
Your friend Raj from your dance class called me and told that today’s dance class is
Canceled because the teacher has a family emergency. Now it will be on Sunday.


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Format For Message Writing
Format For Message Writing

Message Writing Worksheet

Here are some exercises to understand how to write a message. Practice these and let us know how helpful they were in the comment section below!

Exercise 1: Write a message from a conversation

Harry: Hello, can I talk to Raj?

Pooja: Sorry, my brother is not at home. May I know who this is?

Harry: Hello, this is Harry, I am Raj’s classmate. Can you tell Raj that tomorrow’s school tennis match has been postponed till next Saturday?

Pooja: Sure, I’ll pass on your message.

Harry: Thanks!

As Pooja is about to visit her friend, she leaves a message for Raj as per the conversation with Harry. Write a message on his behalf.


Exercise 2

You are Ritwik/Ritika. You live in a college hostel and share a room with Manish/Manisha. Since you have not been feeling well since morning, you are going for a health check-up. Your roommate’s classmate came sometime back and asked you to tell Manish/Manisha that they want their math notebook back. Draft a message telling your roommate about the same.

Exercise 3

You receive a phone call from your father’s office in his absence and the following conversation occurs with the speaker.
Mr. Sharma: Hello, Mr. Anand?
Myself: Hello, Dad is not home, may I know who is calling?
Mr. Sharma: I am Ramesh Sharma, your father’s assistant in his office.
Self: Hello, Mr. Sharma. He is not at home. Do you have any message for him?
Mr. Sharma: Yes. Please note that the meeting at 10 am has been rescheduled to 12 noon.
Myself: Okay uncle. I’ll let you know when dad comes back.

Exercise 4: Write a message from notes.

Take a look at the following notes from the notepad of Ms. Meena Krishnan, Principal, RM Public School, Delhi. As his assistant, you have to draft a message on his behalf to the Vice Principal of the school, Mr. Ram Sharma.


– Meeting at 10.30 am in the principal’s office
Discussion topic: Inter school sports meet
– Preparedness review
Another meeting at 11.30 am with the coordinators and in-charge to check the progress of sports preparations.

Tips and Tricks of Format For Message Writing

Here are some message writing tips and tricks to help you tackle such questions:

  • When answering message writing questions, make sure the language you are using is readable and relevant. Avoid using heavy sentences and complex words that make the overall content difficult to understand.
  • Stick to the given word limit which is 50 words.
  • Avoid adding unnecessary details and keep the content concise.
  • Before you start writing it, plan the overall content. Cover all the aspects of the question and try to follow the same sequence of events as mentioned in the question.
  • Do not use long sentences in your answer.
  • Cross checking is very important. After completing your entire writing, read it again, check for typing errors and grammatical mistakes to increase the quality.
  • Avoid using reported speech or indirect throughout the message.

Thus, we hope that this blog has helped you understand what is message writing and how you can prepare for it efficiently. If you are planning to do diploma after 10th pass or have no idea about which stream to choose in 11th, then sign up for 30 minutes free career counseling session with our leverage edu and We will provide you with all the guidance and support you need. To cross the foundation years of your academic journey

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